Department: WCAS Writing Program Salary/Grade: NEX/10
The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Job Summary: The Cook Family Writing Program offers a variety of courses and services across the university to ensure that Northwestern students have ample opportunity to learn to write clearly and persuasively. As such, our Program Assistant is often the first contact for students and faculty who seek support as writers and writing instructors. The Program Assistant must, therefore, be well informed of all of the courses and programming associated with the Cook Family Writing Program. Additionally, the Program Assistant provides a variety of clerical & administrative support which may include managing department websites; drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing dept. calendar.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Investigates & resolves discrepancies.
Prepares budget reports & spreadsheets.
Completes routine payroll actions.
Processes a limited variety of routine HR transactions.
Provides information on HR policies & procedures.
Coordinates dept. calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Provides information via phone, e-mail, mail, etc.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Advises students of major/minor requirements.
Reviews student files/records for academic progress & referral.
Applies knowledge of federal & state regulations.
Interprets existing policies & procedures; etc.
Coordinates work of temporary/work-study students, etc.
Performs other duties as assigned.
A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Successful completion of a full course of study at an accredited college or university leading to a bachelor’s or higher degree; Familiarity with and excitement about working in a university environment; Experience with and enthusiasm for engaging and interacting with students and faculty; Excellent interpersonal, oral, and written communication skills; Strong organizational and analytical skills; Ability to work on multiple projects simultaneously, set priorities, and meet deadlines; Enthusiasm for learning new skills and working alongside faculty and staff to advance Program’s profile and agenda.
Preferred Competencies: (Skills, knowledge, and abilities)
Prior experience with website design &/or administration; Ability to troubleshoot basic technology problems.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39197
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.