Department: WCAS Life Sciences Salary/Grade: NEX/10
The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Job Summary The Accounting Specialist provides a variety of financial & accounting support using initiative & an intermediate knowledge of applicable skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative and/or clerical support. Areas of responsibility include:
Accounting policy & procedure
Chart and/or account coding
Financial Statements Inventory
Journal and/or ledger
Procurement card program
Specific Responsibilities: Budget
Completes functions/tasks associated with the annual budget open/close processes.
Analysis, Statements & Reporting:
Performs data entry in spreadsheets and/or databases.
Completes & maintains transactions in enterprise systems.
Obtains additional information by phone, US- or e- mail from customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Enters information into database.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, and/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Completes other administrative and/or clerical activities such as filing, faxing, sorting, copying, organizing meetings; reserving AV equipment, etc.
Performs other duties as assigned.
High school diploma or the equivalent
2 years accounting and/or bookkeeping experience or the equivalent combination of education & experience
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software
Excellent interpersonal skills
Excellent oral and written communication and organizational skills
Attention to detail and multitasking skills
Preferred Competencies: (Skills, knowledge, and abilities)
Detail oriented while understanding the bigger picture
Ability to manage follow up requirements independently
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39206
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.