The Director is part of the Office of Health Sciences Education (OHSE) supporting the Office of Vanderbilt Medical Alumni Affairs (VMAA) at Vanderbilt University. The Director is a key leader responsible for providing strategic and tactical leadership for VMAA events, programs, and projects that will encourage life-long beneficial engagement with all members of the Vanderbilt Medical Alumni Association. The Director is responsible for staying abreast of best industry standards related to alumni engagement, will provide leadership and vision for the planning, development, and coordination of key VMAA initiatives, and will be responsible for tracking, data analysis, and reporting on events, programs, and projects through both written reports and presentations. The Director will work with both internal and external stakeholders to partner successfully to set and meet goals and milestones set by the Senior Associate Dean for Health Sciences Education, to whom the Director will directly report.
The Office of Health Sciences Education (OHSE) governs the range of educational activities of The Vanderbilt University School of Medicine, including administering degree programs that provide students with the knowledge, skills, and attitudes they will need to practice safe, effective, ethical, evidence-based, and patient-centered health care in the 21st century. OHSE is dedicated to the ultimate goal of healthy, thriving persons and communities, and we strongly support efforts towards the health equity upon which such a goal rests. Our mission is to educate diverse, socially and culturally accountable future medical leaders who are prepared to work toward larger systemic changes, understand social determinants of health, and promote equity and justice within their local and global communities. The dedicated staff in OHSE work collectively in service of this mission by providing a range of support for our students, faculty and fellow staff including academic program administration, education design and informatics, financial and administrative oversight, student services and education research resources.
The VMAA is positioned within the Vanderbilt University School of Medicine's Office of Health Sciences Education. The VMAA supports the work of the Vanderbilt Medical Alumni Association, an organization whose medical alumni members include all VUSM graduates and current VUSM students (all degree programs); all VUMC former house staff (resident and clinical fellow trainees), current VUMC house staff and all former and current Vanderbilt medical faculty. The VMAA's mission is to foster and maintain mutually beneficial relationships between Vanderbilt and its medical alumni members.
Duties and Responsibilities
Provides vision, leadership, and strategic guidance for the VMAA administrative team.
Provides leadership and vision for the design, development, implementation, communication, and evaluation of VMAA events (ex. Vanderbilt University Reunion), programs (ex. VMAA Host Program), and projects (VMS I Halo Charger initiative) to maximize medical alumni engagement, life-long learning, and alumni satisfaction with the goal to increase engagement of medical alumni with current VUSM students and VUMC house staff.
Works cooperatively, collegially, professionally, and respectfully to strengthen relationships with VU and VUMC Development and Alumni Relations (DAR) colleagues as well as other VU and VUMC partners, such as VUMC departmental specialty societies, to yield better alumni engagement.
Provides leadership and vision for all VMAA communication efforts to VUSM alumni, VUMC alumni, and to VUSM and VUMC Associate members.
Builds and maintains a network of alumni who actively engage with VUSM and DAR with the goal of maintaining mutually beneficial relationships between Vanderbilt and its medical alumni, encouraging fundraising efforts for DAR.
Develops goals and objectives for the unit consistent with institutional policies and procedures.
Prepares and adheres to an annual service-level agreement with VUMC and prepares an operating budget in collaboration with the VMAA Administrative Manager. The Director is expected to present and justify the proposed budget annually to the OHSE Chief Business Officer and Senior Associate Dean.
Oversees the maintenance and success of the VMAA Host Program and its database, pairing fourth-year medical students with hosts around the nation during the residency interview season.
Stays informed about industry best practices with respect to alumni relations and engagement through continuing education, networking, and benchmarking.
Practices and upholds Vanderbilt University institutional policies regarding confidential information.
Ensures that all Human Resource and VU policies and procedures are followed according to standards, collaborating with the OHSE Chief Business Officer and OHSE Departmental Administrator as appropriate.
Creates an organizational culture (both within and across units) that provides a safe, satisfying and enriching environment for employees and provides a qualified, competent staff to meet medical alumni needs.
Demonstrates a leadership style that is equitable, facilitative, and collaborative.
Creates an environment that encourages and supports self-development and learning for all staff through regular feedback, assuring the development of staff through orientation, training programs, work experiences and assessing competencies by meeting the performance expectations stated in his or her job description in a timely manner (normally annually).
Travels routinely representing VUSM and VMAA to represent Vanderbilt Medical Alumni Affairs at multiple local and national medical alumni events and national conferences.
Other duties as assigned
This position has supervisory responsibility for four full-time staff members, as well as any temporary and term individuals; this position reports to the Senior Associate Dean for Health Sciences Education.
A Bachelor's degree from an accredited institution of higher education is necessary. Master's degree preferred.
At least 8 years of directly comparable experience is necessary.
Experience working with or for institutions of higher education is strongly preferred; specific oversight of alumni engagement initiatives is preferred.
Ability to think strategically to manage multiple projects/initiatives with changing priorities and strict deadlines in a rapidly changing environment is preferred.
Superior organizational skills, verbal and written communication skills, and the ability to articulate and present information to various and diverse audiences is preferred.
Proficiency in office software tools (e.g., Microsoft Excel, Word, PowerPoint), and other software tools for communication, analysis and operation is preferred.
Proficiency with website design and with social media platforms for communication with alumni is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000281
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.