The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.
This position provides a variety of financial and administrative support to the department faculty, to include preparing agendas, communications, and financial documents. Maintains timely and effective communication with faculty and works closely with the Academic Office Coordinator to ensure a high level of service to department faculty.
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application’s content management program.
Provide routine financial support to research groups, including expense reports for postdocs and graduate students, as assigned.
Assist faculty with purchasing by entering orders in iBuyNY.
Verifies appropriateness and accuracy of charges.
Processes routine payroll actions.
Manages supervisor's and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
Also includes assisting Academic Coordinator in planning and executing special events, managing budget, ordering supplies, coordinating publicity and advertising. And, assist faculty in planning conferences and workshops.
Coordinates itineraries involving domestic and/or international travel, etc.
Faculty Affairs: Assist in coordination and support of all aspects of faculty search, promotion and tenure cases and in maintenance of faculty files. Provide general support for faculty affairs, such as collecting vita supplements.
Screens and prioritizes incoming calls.
Includes walk-in correspondence.
Responds to inquiries.
Provides basic interpretation of policies and procedures.
Researches information to resolve problems or issues.
Schedule use of department conference rooms. Contact faculty on quarterly basis to arrange scheduling of group meetings.
Performs other duties as assigned.
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40455
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.