The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
For full consideration, please include a cover letter and resume with your application.
The Assistant Director for Undergraduate Academic Affairs oversees the Weinberg College Arch Scholars Programs and the Baker Program in Undergraduate Research. This individual is part of the College’s Office of Undergraduate Studies and Advising (OUSA). The Assistant Director reports to the Director for Undergraduate Academic Affairs and directly supervises one staff member, a program coordinator for the Arch Scholars Programs, and provides work direction to other OUSA program assistants.
The Assistant Director works closely with the Assistant Dean and Associate Director for First Year and Transition Programs and the Assistant Dean for Undergraduate Research in running and evaluating current programs and planning for strategic change and expansion. The Assistant Director is part of a highly collaborative team in the OUSA and develops and maintains relationships with units across the university. Essential functions for this position include but are not limited to:
Overseeing the operational and administrative functions of undergraduate research and Arch Scholars.
Developing marketing materials and programming to enhance and expand student recruitment and faculty participation.
Managing budgets, including tracking and reporting use of gift and endowment funds for donor stewardship.
Supervising a program coordinator, graduate interns, and undergraduate student staff.
Identifying opportunities for operational and administrative efficiencies within the OUSA and working with the Director to implement changes.
A good candidate for this position should understand how a university functions, enjoy working with a diverse student population, and demonstrate commitment to fostering undergraduate student success.
The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
The Baker Program in Undergraduate Research at Weinberg College offers summer and academic year grants to support undergraduate students in independent research, creative work, and presentations at academic conferences.
Arch Scholars is a suite of programs that welcome first-generation and low-income students to campus and provide ongoing academic and social support from the summer before their first year through at least the end of their sophomore year.
Areas of responsibility include:
Budget & Financial
Please Note: Some night and weekend hours may be required throughout the duration of the programs in summer, and during the academic year as needed for special events.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
Participates in developing IT strategy to meet the mission & needs of program/project.
Recommends changes & improvements to functional operations to better meet organizational needs & objectives.
Completes administrative activities such as assessment, operations planning, data management, and reporting.
Budgets & Financial
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
Identifies and implements short- and long-term strategies and plans to meet program/project goals.
Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement.
Builds relationships with program/project alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni.
Identifies opportunities and strategies for short- and long-term growth & expansion of program resources, value and participation.
Ensures that all advertising and marketing materials accurately represent programs.
Develops events and programming to enhance and expand student recruitment and faculty participation.
Manages planning and arrangement of programs - meetings, workshops, trainings, events, etc. designed to provide information, promote resources and to build internal and external relationships.
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology ensuring that all are arranged and completed in an appropriate and timely manner.
Oversees recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
Creates & leads a coordinated program of activities designed to increase program/project objectives.
Oversees recruitment, application evaluation, interview, selection and notification of students or participants.
Oversees academic year course schedule; monitors course registration & enrollments.
Advises students on undergraduate research opportunities and programs.
Bachelor’s in business, accounting or a related field + 4 years program administration or similar experience; or 6 years program administration or similar experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, calendaring and database software programs (Microsoft Office, Outlook and Access) is required;
Previous experience using a website content management system;
Excellent communication skills, both verbal and written;
Strong collaboration skills and collegiality;
Adaptability, resourcefulness, and the ability to independently problem solve;
Ability to multitask and meet deadlines with excellent attention to detail;
Demonstrated time management and organizational skills.
Previous experience supervising employees.
Previous experience in higher education setting
Preferred Competencies: (Skills, knowledge, and abilities)
PeopleSoft Campus Solutions (SES) or similar
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40880
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.